We all have vital records, but do you know where they are? Vital records are my version of doomsday prepping, without the bunker and 50 gallon drum of wheat. If you need to get your records in order let me break down what and how to organize things.
Supplies
First, gather with a few inexpensive supplies. These are the items I use:
Putting It All Together
Next divide your life into categories. I use the categories (1) Personal, (2) Home & Auto, (3) Insurance, and (4) Financial Records. Assign a specific color notecard to each category. Notecards are easy to make changes or additions later on without having to redo everything. For each category fill out a notecard for specific records or accounts (examples are listed below). Then slip completed notecards into a photo pocket page. If you are including a full-sized piece of paper use one of the sheet protectors. Store extra notecards in a zippered pouch to make updates faster!
Personal
Start with personal information about yourself and any other members of the household. Make sure to include name, address, and phone number for contacts. Include the following types of information and documents:
- Emergency Contacts
- Work Contacts
- School or Daycare – include billing information and any logins
- Doctors
- Prescriptions – name of medication and where it’s filled
- Immunization Cards
- Veterinarian
- Marriage License
- Birth Certificates
- Social Security Cards
- Copy of Drivers License
- Passports
- Copy of Will/Trust
Home & Auto
Next, record home and auto contacts and billing information. For these records include the company name and contact information, name of account holder, account number, website logins, and billing information. Examples include:
- Utilities
- Regular Home Services
- Mortgage/Title
- Home Owners Association
- Auto Loan
- Auto Title
Insurance
Once the personal and home/auto is complete, record all types of insurance information. Records should include provider name (company and agent), contact information, name of policy holder, policy number, website logins, and billing information. I also recommend creating a home inventory. A home inventory could be a detailed list or pictures of personal property saved to a thumb drive. Types of insurance might include:
- Homeowner’s or Rental Policy
- Umbrella Policy
- Auto Policy
- Healthcare Policy
- Flexible Spending Account
- Life Insurance Policy
Financial Records
Lastly, document all financial records. Include the company name and contact information, name of account holder, account number, website logins, and billing information. Financial records might include the following:
- Banking
- Credit Cards
- Investments
- Retirement Accounts
- College Savings Accounts
I know this seems like a lot….and it is. Our lives are messy and complicated. But if something were to happen today, would you be able to manage things tomorrow? Death, hospitalization, and disaster is a heavy burden to carry. However, up-to-date vital records can make it a little bit easier.
